Vocabulary List: Follow-up email

Follow-up email

• We met last week (at the NCA convention in San Diego).
• It was great speaking with you (at the trade show last week).
• It was a pleasure meeting you (on Saturday on our flight to Dallas).
• Thank you for taking the time to talk with me.
• I don’t know if you remember me, but…

Thank you email

• I wanted to thank you for (dinner last night).
• I am writing to thank you for (meeting with me yesterday).
• Thanks for (lunch yesterday).
• I had a great time.
• It was nice meeting your colleague.
• I enjoyed finding out more about (your work).
• I appreciated your (advice).
• I appreciated your taking the time to meet with me. (Formal)
• I hope we can stay in touch.
• I look forward to seeing you again next year.
• I look forward to returning your hospitality (when you visit Seattle).
• Thanks again for agreeing to meet.
• Once again thank you for your hospitality. (More formal)

Vocabulary List: Making invitations

Making invitations

• I wanted to see if you were free for lunch. (Neutral )
• I wanted to invite you to dinner. (Neutral)
• Would you like to meet for coffee? (Neutral)
• I was wondering if you were free for lunch. (Neutral)
• How about (if) we grab a bite to eat? (Informal)
• We would like to invite you to our product launch party. (Formal)
• I am writing to invite you to a reception. (Formal)

Giving details of time and location

• Is 5:00 convenient? (Neutral)
• Would 11:00 work for you? (Informal)
• Are you free on Tuesday? Say around 2:00? (Informal)
• The reception will be held in the Rainier Room at the Hotel Nirvana. (Formal)
• The coffee social will take place at 2:00 in the conference room. (Formal)

Giving details of what will happen

• We can discuss the project over lunch | coffee. (Neutral)
• My treat. (Informal)
• It’ll be great to catch-up. (Informal)
• There will be a hosted bar / a no-host bar. (Formal)
• Dinner | Light refreshments will be provided. (Formal)

Asking for confirmation

• Let me know if you can make it. (Neutral)
• I hope you can come, but please call if you can’t. (Neutral)
• I would appreciate it if you could RSVP to me soon. (Formal)
• Please let me know if you are planning to attend. (Formal)

Responding to an invitation

• Thanks so much for your email. (Informal)
• Thank you very much for your invitation. (Formal)
• Thank you for your email inviting me to your annual dinner (Formal)

Accepting an invitation

• Wednesday, 5:00 pm is good. (Neutral)
• I’ve put it on my calendar/schedule. (Neutral)
• I’d love to come. (Informal)
• Sounds great. (Informal)
• Tuesday at 11:30 works for me. (Informal)
• I would be delighted to attend. (Formal)

Declining an invitation

• I’d really like to go, but I’m afraid… (Neutral)
• Unfortunately, I am afraid…(Neutral)
• Sorry. (Informal)
• Please accept my apologies (Formal)

Giving a reason

• I have a previous engagement. (Neutral)
• I have something already scheduled. (Neutral)
• I already have plans for that evening. (Neutral)
• I’m pretty busy for the rest of the week. (Informal)

Hoping to meet in the future

• Let’s see if we can work something out for later next month. (Informal)
• But I’m free next week. Would that work for you? (Informal)
• I hope that we will have an opportunity to meet in the near future. (Formal)
• I hope I can attend at a later date. (Formal)
• I would be able meet over coffee on Friday if that is convenient for you. (Formal)

Vocabulary List, Telephoning

Suggesting a Meeting

• How about getting together next week?
• Why don’t we meet again tomorrow?
• Maybe we should get together next week.

Requesting a Meeting

• I was wondering if you/we could get together / meet …
• Would you be able to meet with us on Tuesday?
• I’m calling to find out if I could stop by…
• Would it be all right if I stopped by your office?
• meet (with someone)
• get together (with someone)
• stop by (your office)

Negotiating the Time and Place

• When are you free?
• When’s a good time?
• What’s a good day?
• What time is good for you?
• So, where/when should we meet?
• Are you free on Tuesday morning?
• How about Friday at 2:00?
• Is Friday OK?
• Would Friday be OK?
• Does Friday work for you?
• Would Friday work for you?
• When would be a good day?
• Would Tuesday morning be convenient for you?

Accepting

• That sounds fine/good.
• That works for me.
• Yes, that would be fine.

Declining

• I’m sorry. That’s not a good day for me.
• Sorry. That won’t work for me.
• Sorry, I can’t. I have another meeting.
• Tomorrow/Next week would be better.
• Could you meet earlier?
• Could we meet somewhere closer?

Checking on It

• Let me check.
• Let me get back to you.
• I’ll get back to you.
• I need to check my calendar.
• How does your schedule look? (noun)
• Could we schedule something next week? (verb)

Vocabulary List

Formal and Neutral Language

• at your convenience | if you have time
• discuss | talk about
• I appreciate + noun | Thank you for + (noun)
• inform you | tell you
• opportunity | chance
• permit | let
• previous | last
• provide | give
• regarding | about
• request | ask for
• require | need
• Sincerely, | Best regards,

Neutral and Informal Language

• by the way | btw
• for your information | fyi
• thanks | cheers
• things | stuff

Direct and Indirect Language

• Can I…? | Would I be able to…?
• Could you…? | Would it be possible for you to…?
• Please let me… | Would you be able to let me…?
• It will be late. | It might be late.